Job Title: Personal Assistant

Job Type: Full-Time

Location: Head Office

Company Overview:

Exclusive Lines is a premier luxury retailer specializing in a curated collection of the world’s most exclusive fragrances & Cosmetics. Our aim is to provide an exceptional and personalized shopping experience to each customer, offering expert advice and access to luxurious scents that are second to none.

Job Description:

We are seeking a highly organized and proactive Personal Assistant to provide top-level administrative support to our senior executives. The ideal candidate will have exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can anticipate needs, handle sensitive information with discretion, and contribute to the productivity and success of our executive team.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Anticipate the needs of senior management and proactively handle administrative tasks to optimize their productivity.
• Serve as the primary point of contact for internal and external stakeholders, screening calls and emails and responding on behalf of senior executives as appropriate.
• Draft and proofread correspondence, presentations, and other documents with accuracy and attention to detail.
• Assist in coordinating and managing various projects and initiatives, ensuring deadlines are met and objectives are achieved.
• Track project progress, follow up on action items, and provide regular updates to senior management.
• Maintain confidential and sensitive information with the utmost discretion and professionalism.
• Organize and maintain electronic and physical filing systems, ensuring easy access to important documents and information.
• Prioritize tasks effectively and manage multiple competing priorities to meet deadlines and deliver results in a fast-paced environment.
• Adapt quickly to changing priorities and handle unexpected challenges with composure and efficiency.

Required Skills and Qualifications:

• Minimum of 3-4 years of experience as a Personal Assistant or in a similar role, preferably in a corporate setting.
• Fluent in English with exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail, with the ability to maintain accuracy while handling heavy workloads.
• Proactive and quick thinker, able to anticipate needs and take initiative to address them.
• Ability to work under pressure and remain calm and composed in high-stress situations.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Professional appearance and demeanor, with excellent interpersonal skills

Exclusive Lines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome all qualified applicants to apply.

How to Apply:

Please send your resume/CV to [email protected]
Please include the subject line “Application for Personal Assistant”.
We are excited to hear from you!